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Simplify Candidate Time Tracking
Utilize Geo-Fenced Timekeeping
Speed Up Timesheet Approvals
Generate CSV Timesheet Exports
One-Tap Clock In/Out with Our Time Keeping Software
With Vars Health’s Time Keeping Software, clocking in and out has never been easier, or more reliable. Our intuitive mobile interface allows healthcare professionals and staff to clock in and out directly from their smartphones, ensuring a seamless start and end to every shift, no matter where they are.
For added accuracy and compliance, agencies can enable geo-fenced clock-ins, making sure team members are at the correct job site before their shift begins. This not only prevents time theft but also builds trust between agencies and their workforce. Staff can also log their breaks and track additional pay details such as overtime or differential pay, all within the same platform.
By simplifying the clock in/clock out process through our robust time keeping software, Vars Health helps healthcare staffing agencies reduce administrative errors, improve time tracking transparency, and create a more accountable workforce.
Smarter Timesheets for Smarter Staffing
Easily configure and automate your time tracking software to handle the heavy lifting, enforce shift rules, verify accurate on-site hours, and recognize your top-performing staff.
Enable smart time tracking on every mobile device
Easily configure and automate your time tracking software to handle the heavy lifting, enforce shift rules, verify accurate on-site hours, and recognize your top-performing staff.
Collect Shift Notes and Signatures with Ease
Customize the information you need from staff at the end of each shift, whether it’s manager signatures, performance ratings, or detailed shift notes. Keep a complete, accurate record of every shift to support accountability and compliance.
Use Attendance Tracking to Reward Top Performers
Utilize advanced attendance-tracking features to categorize staff based on reliability and performance. Recognize and reward your best workers with perks, like early access to open shifts and other incentives.
Unlock the Power of Your Time Tracking Features
Three Flexible Ways to Clock In
Empower your staff to manage their time cards from any device, desktop, tablet, or mobile app (iOS and Android), all through a sleek, user-friendly interface designed for ease and accuracy.
Comprehensive Admin Dashboard for Full Oversight
Access detailed shift records with just a click, view key shift data, break times, and a visual map of staff locations throughout the worksite, all from one centralized dashboard.
Smart Timesheets for Streamlined Workforce Management
Easily review, approve, and export timesheets with dynamic, filterable views, sorted by custom fields, approval status, and more to simplify workforce oversight.
Real-Time Geotracking and Geofencing
Enable precise staff location tracking with geofence settings. Automatically clock employees in and out based on a defined radius around the job site, improving accuracy, accountability, and time management.
Required Shift Fields
Define the essential information staff must provide before clocking out, such as manager signatures, shift notes, and performance ratings, to ensure accurate and complete records.
Custom Break Rules
Establish break policies that align with your organization’s needs. Automatically send real-time alerts to staff when it’s time to start or end a break, ensuring compliance and consistency.
Custom Pay Rates
Set flexible pay rates based on specific shift attributes like location, role, or individual staff members, making compensation more accurate and tailored.
Client Approval Portal
Give your clients controlled access to review and approve time cards. With built-in access controls, they’ll only see the data relevant to them, enhancing transparency without compromising privacy.
Simplify Timesheet Management: Approvals and Exports in One Place
Our time keeping software makes managing timesheets easier, faster, and more accurate. Agencies can seamlessly monitor shift statuses, review time submissions, and request edits or clarifications, all from one unified dashboard.
Need to involve clients in the process? With the client portal enabled, timesheet review and approval can be extended to client users, offering greater transparency and collaboration. Once approved, timesheets can be exported in payroll-ready formats, ensuring a smooth transition from time tracking to payment.
With built-in automation, audit trails, and real-time updates, Vars Health helps you reduce errors, improve approval workflows, and stay compliant with labor policies, all while saving valuable time.
More Than Just a Timekeeping Platform
Our mobile Timekeeping Software is a core part of our comprehensive staffing platform, ensuring a seamless workflow from sourcing to redeployment.
Job Board
Send personalized job invites to candidates or enable self-service with a curated job board.
Onboarding
Easily get you staff up and running faster with onboarding through the white label mobile app.
Time Tracking
Clock-ins, Clock-outs, Breaks, all geo located and fed into the admin portal.
Communication
Boost engagement and reduce response times by combining direct chat, email, and SMS.
Discover Why Vars Health is the right fit for you
Experience the efficiency and ease of automated credentialing and intelligent job matching. Request a demo today to see how Vars Health can transform your healthcare staffing operations.
Fill the form below or book a time on our calendar that works for you!
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