6 Reasons Why Healthcare Staffing Agencies Rely on Vars Health

Why Do Healthcare Staffing Agencies Rely on Vars Health Staffing Solutions?

At the heart of the healthcare industry are countless medical professionals working tirelessly to keep patients healthy. With a significant portion of staffing expenses dedicated to managing healthcare staff, healthcare staffing agencies need efficient scheduling and workforce management software to reduce operational costs, improve employee satisfaction, and ensure the highest quality of care.

One of the most persistent challenges healthcare staffing businesses face is managing complex worker schedules to meet fluctuating client demands.

Healthcare staffing agencies that adopt Vars Health’s cloud-based healthcare staffing software gain a competitive edge by streamlining scheduling, enhancing communication, and ensuring timely compliance with labor laws and staff certifications.

Wondering how?

Here’s how Vars Health’s healthcare staffing software improves staff management, strengthens agency-client relationships, and boosts operational efficiency.

1. Paperless Onboarding

Transitioning to a paperless system is no longer optional — it’s a necessity. If your agency is still relying on manual paperwork, it’s time for a change.

Vars Health offers an intuitive interface with an e-signature module, making the onboarding process seamless. With the software, agencies can eliminate paper-based processes entirely. Whether it’s generating onboarding documents or collecting staff details, Vars Health automates the process digitally, significantly reducing administrative workload.

2. Compliance Management

Manually managing licenses and certifications for healthcare staff can be time-consuming and prone to errors. Why exhaust valuable resources when Vars Health’s automated compliance management can handle it for you?

The platform sends timely alerts for expiring credentials and tracks outstanding compliance tasks. Additionally, it supports third-party integrations for seamless annual assessments and credential verifications.

Healthcare professionals can independently manage their compliance documents through the HR self-service portal, empowering them to update certifications while maintaining compliance. With these capabilities, agencies remain audit-ready without the stress of manual tracking.

3. Efficient Scheduling

Time management is critical in healthcare staffing. Using outdated scheduling systems often leads to inefficient shift assignments and increased scheduling errors.

Vars Health provides robust healthcare employee scheduling software designed to:

• Automate time-consuming scheduling tasks

• Offer flexibility to healthcare workers for managing their availability

• Eliminate double-bookings and shift conflicts

• Adapt to last-minute schedule changes effortlessly

With Vars Health, agencies ensure optimal staffing levels, minimize scheduling errors, and maintain a well-balanced workforce.

4. Electronic Timesheet Approval with Geofencing

Accurate time reporting and efficient timesheet approval are crucial for healthcare staffing firms. Vars Health’s geofencing technology introduces a smart solution for digital timesheet management.

With geofencing, agencies can:

• Set virtual boundaries around job sites using GPS

• Allow staff to clock in only when physically present within the designated area

• Send automatic reminders to employees for clocking in or out

• Flag irregularities when employees attempt to clock in from unauthorized locations

• Approve timesheets directly from mobile, tablet, or desktop devices

Furthermore, supervisors can digitally sign timesheets using the e-document feature integrated into the platform. This streamlined process reduces errors, prevents fraud, and ensures accurate time reporting.

5. Expense Management

Expense reporting is often tedious and error-prone when done manually. Fortunately, Vars Health’s workforce management software allows healthcare workers to submit expense reports effortlessly using the mobile app.

Staff members simply upload photos of their expense receipts, and the system handles the rest. This eliminates unnecessary paperwork, accelerates approvals, and keeps financial records organized.

In a competitive healthcare staffing market, automation is essential — and Vars Health offers the right tools for the job.

6. Payroll and Invoicing

Processing payroll for healthcare workers can be overwhelming, especially for agencies managing large teams. However, Vars Health makes payroll management effortless with its seamless integrations.

The software works with popular payroll and invoicing systems, including:

• QuickBooks

• ADP

• Paychex

• PayPal

• Instant Pay

Using Vars Health’s open API, agencies can create automated processes for payroll and invoicing without the risk of manual errors. The platform ensures that staff receive accurate and timely payments, increasing employee satisfaction and reducing payroll-related disputes.

Experience the Vars Health Advantage

Managing a healthcare staffing agency involves juggling numerous responsibilities. From onboarding and compliance to scheduling and payroll, Vars Health’s end-to-end staffing software ensures seamless operations.

Embrace automation, reduce errors, and unlock your agency’s growth potential with Vars Health.

Have questions or ready to learn more?

Contact us at info@varshealth.com.