Looking for Healthcare Staffing Software? Vars Health is Here to Help!

Aditya Mangal
Apr 10
3 min read

Overcoming the healthcare staffing shortages of the past year and navigating current unemployment challenges requires healthcare staffing businesses to shift away from traditional methods. The time has come to embrace digital transformation and automation.

Today, satisfied clients and engaged employees are more crucial than ever.

Implementing the right staffing software enables healthcare staffing firms to streamline workforce management and eliminate the time-consuming manual tasks that can be easily automated.

Since every healthcare staffing organization operates uniquely, choosing the right software is a personal decision that depends on several factors—whether you deal with temporary or permanent staffing, the size of your business, geographic footprint, and specific industry focus.

Selecting the ideal medical staffing software can be a daunting process. That’s why we’ve outlined the key considerations to keep in mind—and how Vars Health can be the right partner in managing your healthcare workforce efficiently.

Paperless Onboarding is Essential

Going paperless is no longer optional—it's essential. If your agency hasn’t made the switch yet, this should be your top priority. With Vars Health’s intuitive interface and integrated e-signature functionality, onboarding healthcare professionals becomes a seamless, entirely digital experience.

Our clients choose Vars Health because it eliminates manual paperwork and streamlines the entire onboarding process—from generating documents to collecting and processing onboarding details—with minimal to no paper involved.

Digital Compliance Management is Non-Negotiable

Why should your staffing managers spend hours tracking healthcare worker licenses when automation can do it for them?

Vars Health simplifies compliance management by sending timely alerts on expiring or missing credentials. Plus, through third-party integrations, it supports ongoing assessments and compliance tracking for nurses, doctors, and other medical professionals.

It also empowers staff to manage their compliance documentation through HR self-service features, helping your agency maintain audit readiness and streamline healthcare credentialing.

If you're evaluating software, make digital compliance a top priority—and choose a robust solution like Vars Health.

Go Digital with Job Scheduling and Management

Time management is the cornerstone of efficiency and success in the healthcare staffing industry. That’s why your scheduling software must support a wide range of workforce management features that automate tedious tasks and allow you to focus on core business operations.

Vars Health offers flexible scheduling tools that allow healthcare workers to update their availability, ensuring accurate shift assignments and eliminating scheduling errors.

Embrace Electronic Timesheet Approval

Vars Health’s advanced staffing platform includes geofencing capabilities for accurate time tracking and digital timesheet approvals.

With this feature, you can:

Set up a virtual boundary around job sites, enabling staff to clock in only when physically present.
Send automated clock-in and clock-out reminders as employees enter or exit geofenced areas.
Enable hospitals and clients to approve timesheets from any device.
Flag timesheets when employees log hours from outside approved areas.
Collect supervisor signatures electronically through the mobile app.

This powerful timesheet management feature is a game-changer for operations managers looking to minimize errors and boost accountability.

Smarter Expense Management

With Vars Health, healthcare professionals can easily submit daily expenses by uploading photos of receipts directly through the mobile app.

Why rely on outdated, manual processes when digital solutions can handle it in a few taps? In today’s fast-moving, competitive staffing landscape, efficiency is everything.

Digitally Integrated Payroll and Invoicing

Managing payroll for healthcare workers across various assignments can be overwhelming—but not with Vars Health.

Vars Health seamlessly integrates with your existing payroll and invoicing systems like QuickBooks, ADP, Paychex, PayPal, and more. Thanks to its open API, you can maintain your current tools while automating key processes, reducing errors, and eliminating duplication.

From time tracking to timesheet approvals, everything flows smoothly into your payroll system, giving you a streamlined and automated financial process.

Ready to simplify your healthcare staffing operations?